Zoom Resources

UPDATE: Zoom recently changed its checkout process. Here’s a document on purchasing the large meeting add-on using the new process.

Below, you’ll find a compilation of the most commonly requested Zoom resources. If you have an additional resource recommendation, please contact Roy Varney at roy@trta.org.

1) Joining a Zoom meeting for the first time. This video explains how to join a Zoom meeting at a very basic level. This is a great video to share with local members who feel unsure if they have the ability to join a meeting.

2) Hosting a Zoom meeting for the first time. Similarly, this video will show you how to set up and host a Zoom meeting.

3) Joining a Zoom meeting via telephone. Many local presidents mentioned that their members may not have Internet connections or computers sufficient to run Zoom. However, Zoom also offers a teleconferencing option that members can utilize. This even includes calling into a meeting via a landline. The caller won’t be able to see the other people on the call, but they will be able to speak and listen.

4) Setting a co-host. A co-host is a great way to have multiple people in charge of handling a Zoom call.

5) Testing your camera and microphone. This article explains how you can test your set up before your meeting.

6) Muting participants. This article explains how to mute participants to limit background noise.

7) Registering for a meeting. This article explains how to have people register for your meeting.

8) Finding the right plan for your needs. TRTA recommends that local units purchase a Zoom Pro license for one year ($149.90/year). If you’re expecting more than 100 participants in your meetings, you’ll want to purchase the Pro license with the large meeting add-on ($50/month).

Additional Resources

District 4’s Mary Widmier has compiled four documents explaining the ins and outs of Zoom. Thank you, Mary, for providing this very useful information!

9) Recording your meetings. Zoom offers two options to record your meetings. Once recorded, you can post your meetings to YouTube and Facebook.

10) How to use screen share. Screen sharing is useful in sharing documents and presentations with your attendees.

11) Managing breakout rooms. Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions.

12) Polls in meetings. The polling feature for meetings allows you to create single choice or multiple choice polling questions for your meetings.

13) Additional tips and trouble shooting.

  • Audio issues.
  • Common Zoom issues.
  • Tip: if you are the host once you check into the meeting do not “end meeting” and try to come back later.  This will disconnect the link and no one will be able to get into the meeting. If this occurs, a new invitation with a new link is needed.